59 School Street, Box 1310, Edgartown MA 02539 - 508.627.4441
Martha's Vineyard Museum MV Museum

Development and Membership Coordinator

Reporting Responsibilities: Director of Development and Membership, Marketing and Events Manager

Supervisory Responsibilities: Interns

FLSA Status: Exempt (Professional), Full-Time, Year-Round

The Development and Membership Coordinator is a crucial member of the development and membership-marketing team. S/he supports the director of development and the membership, marketing, and events manager with high-level administrative assistance in the areas of database management, grantwriting and grants administration, donor relations, and general workflow organization. Must be able to make independent and critical judgment. Also, must be willing to work outside of normal business hours, including occasional nights and weekends, and to see time-sensitive projects through to conclusion, often working against a deadline.

Essential Responsibilities:

  • Development: The Coordinator provides administrative support for the annual fund and pledges, capital campaign, and cultivation/ awareness and fundraising events. Examples of duties include: prepare correspondence for director and executive director's signatures; produce annual appeal letters and organize the mailings; maintain and expand the database (eTapestry); record and acknowledge each gift in a timely fashion (2-3 days upon receiving it); wherever possible, personalize the appeal for current donors and new prospects; prepare tracking reports for the annual fund and provide first-level analysis.
  • The Coordinator provides research and technical support for grantwriting as well as follow-up reports required for grant administration purposes.
  • Capital Campaign: Work closely with the Campaign Treasurer, Board Treasurer and Campaign volunteers. Maintain accurate records of capital campaign cabinet meetings and next steps. Manage prospect and donor database and financial spreadsheets. Create and maintain all computer and hardcopy files pertinent to the campaign pledges and payments. Assume primary responsibility for recording and maintaining all appropriate data on prospective donors as instructed by Campaign Counsel and the Director of Development. Record giving history and pertinent information in each record. Prepare all campaign division, volunteer assignment, campaign summary reports and transmittals forms. Generate reports on a timely basis. Generate all thank you letters, acknowledgment letters, gift receipts, and quarterly reports/pledge reminder notices. Maintain an alphabetical file of copies of all pledge cards, acknowledgment letters, receipts, and reminder notices and other pertinent documentation relating to each pledge. Maintain campaign budget. Assist Campaign Counsel with the compilation of all financial reports for Final Campaign Report. Assist with the management of campaign volunteers by providing communications, minutes of meetings, agendas, confirming attendance and compiling progress reports.
    • eTapestry: Maintain database through continuously updating deceased and change of address records and researching accurate contact information for accounts; research and enter new prospects; organize and expand the database and enter coding including, contacts, notes, and events; track constituents  using the Moves Management module; prepare as needed background reports for solicitation/cultivation meetings; maintain an accurate record of multi-year pledges, payments, reminders, and acknowledgements.
  • Membership: The associate will record new members, process renewal forms, and send out renewal notices and lapsed member mailings. Responsible for making sure members receive their membership benefits, including the Intelligencer, and [the] Messenger, as well as informational mailings as required and any materials supporting special events. Maintain membership database on e-Tapestry proactively, produce monthly membership reports, and add/append data. Assist manager to help identify better prospects and targets for future. Train partner resource(s) (Administrative Coordinator, volunteers and others) to understand and interpret database. Work with Marketing, Membership, and Events Manager to develop marketing strategies for membership campaigns both for individuals and families and also business organizations. Schedule summer sails on the Museum's catboat VANITY for qualifying members.
  • Marketing: Provide administrative support for any brochures and publications related to Development, Membership, Marketing and Special Events, including the Annual Report; prepare and send weekly and special email blasts.

Qualifications: Excellent communication, computer and analytical skills. Facility in database management. Ability to gain and keep confidences, and ability to think and work independently within guidelines. Attentiveness to detail and a passion for accuracy. Appreciation of the museum's mission and its need to secure charitable funding and to build audience.

Education: A bachelor's degree in a liberal arts or business subject [preferred]. Minimum of three-to-five years' experience in an office setting (preferably within a non-profit). Prior experience in development, membership and/or marketing functions strongly preferred.

Application Instructions: Please send resume, cover letter, and list of references to Betsey mayhew, Education Director at bmayhew@mvmuseum.org. Applications will be reviewed as they are received.


Discovery Days Program Manager

Reporting Responsibilities: Education Director

Supervisory Responsibilities: Interns

30-40 hrs a week during 10-week summer period starting in June

The Discovery Days Program Manager is responsible for developing, managing and presenting education summer programs for children ages 5-12 at The Morgan Learning Center in Vineyard Haven. The Morgan Learning Center (known as The Mayhew School House, former home of Sail MV) is a satellite location for the Martha's Vineyard Museum's Edgartown campus. Additional responsibilities include expanding program development and implementation for adults and children at The Morgan Learning Center.

Essential Responsibilities:

Develop and teach parallel Discovery Days Program (taught at Edgartown campus) with minor modifications, maximizing strengths specific to the Vineyard Haven Location. Helps kids to the Island's rich tradition of art, history and culture using museum resources or museum inspired resources. The responsibilities listed below are those that represent the majority of time spent working in this position. Management may assign additional tasks related to the type of work of the position as necessary.

  • Develop and teach engaging museum inspired learning experiences that include (but are not limited to) fine arts and craft traditions.
  • Develop new, additional educational experiences using the unique assets of the Vineyard Haven location while still connecting to Museum collections. These audiences (families, children, adults, seasonal visitors, senior citizens) extend beyond the Discovery Days parameters. For example: book talks, lectures, pop-up exhibitions, art labs.
  • Develop and implement registration procedures.
  • Organize and maintain all Education Department materials off site.
  • Maintain a safe and secured environment.
  • Supervise college aged education intern(s).
  • Evaluate and assess summer programs.
  • Help develop and manage additional summer programming for the community
  • Collaborate on Museum projects with other staff (curatorial, librarian, marketing, development) as necessary.

Qualifications: The ideal candidate has a strong background in fine arts and craft, as well as experience in teaching and project management. Strong presentation skills, organization and classroom management experience are required. Applicants should be flexible, energetic and able to work independently. Creative problem solving is a must. Excellent, broad communications skills are also required – for example when working with family members, younger siblings, caregivers and guardians. Applicant must learn proper object handling and pass CORI/SORI checks.

Application Instructions: Please send resume, cover letter, and list of references to Ann DuCharme, Education Director at aducharme@mvmuseum.org. Applications will be reviewed as they are received.


Education Assistant

Reporting Responsibilities: Education Director

Part-time: 20hrs a week during academic school year starting in March

The Education Assistant is responsible for presenting education programs for K-8 students and teachers, as well as Pre –K and high school students on occasion. This position will help to develop and maintain existing curriculum, as well as research and write new curriculum.

Essential Responsibilities:

The responsibilities listed below are those that represent the majority of time spent working in this position. Management may assign additional tasks related to the type of work of the position as necessary.

  • Teach Martha's Vineyard Museum's existing standards-based activities and units to students and teachers on site in classrooms and to class field trips at the Museum. Maintain scheduling.
  • Work with teachers to develop and implement special requests to align with classroom goals.
  • Organize and maintain the Education Department: objects, files, materials, etc.
  • Use the museum's collections (Past Perfect Software) , library and archives to research and develop new curriculum topics, collaborating with island educators where possible.
  • Help evaluate and assess school programs.
  • • Assist with Summer Program (Discovery Days): planning and prototyping.
  • Evaluate and assess summer programs.
  • • Collaborate on Museum projects with other staff (curatorial, librarian, marketing, development) as necessary.

Qualifications: The ideal candidate holds a college degree in Education, Museum Education and/or History, with solid teaching experience in public schools. Strong presentation skills, organization and classroom management experience are required as are solid research skills. Applicants should be able to demonstrate a professional attitude, a high degree of flexibility, and autonomy. Knowledge of the Martha's Vineyard school system and efficient research skills are strongly preferred. Creativity is a plus. Applicant must learn proper object handling, Past Perfect Software and pass CORI /SORI checks for MVPS.

Application Instructions: Please send resume, cover letter, and list of references to Ann DuCharme, Education Director at aducharme@mvmuseum.org. Applications will be reviewed as they are received.


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